Time
Tips from the Frontline Management Institute Time Management Centre
Importance
and Urgency Matrix
There
are two key aspects to be taken into account when prioritising tasks.
These are:
o
Importance
o Urgency
An importance/urgency matrix can show how these two aspects interact.
Principles
of using the importance/urgency matrix.
1.
Focus on the important issues rather than those that are merely urgent.
2.
Try to reduce the number of urgent but unimportant items by better
advanced planning.
This way you cut out a lot of unnecessary fire fighting.
3.
Avoid the temptation to do the low importance, low urgency items first
simply because there is less psychological pressure involved with
them.
4.
Review your matrix on a weekly basis and use it to transfer items
to your
diary.
If items are of high importance but not getting done review very carefully
what you are doing with them.
5.
Don't allow high importance, low urgency items to remain on the list
until they become a high urgency item. Invest your time now in these
items for a future return.
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